Freelance Hourly Rate Calculator – A Freelancer Must Have 2023

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Freelancers and solopreneurs often struggle with charging what they’re truly worth. Many fear that clients will say no or won’t be willing to pay their rates. As a result, they end up undercharging and struggling to make ends meet. This is where a freelance hourly rate calculator comes in handy. With this free tool, you can easily determine your ideal hourly rate and ensure that you’re charging enough to meet your financial goals. In this post, we’ll break down each section of the calculator and show you how to use it to calculate your true hourly rate.

Freelance Hourly Rate Calculator: Calculating Your Hourly Rate

Our freelance hourly rate calculator allows you to key in the number of hours you want to work weekly and the amount of money you want to make monthly to calculate how much you should be charging by the hour. It is divided into four sections: general overhead expenses, software and technology costs, target annual salary, and desired monthly salary. Let’s take a closer look at each one.



General Overhead Expenses

Freelance Hourly Rate Calculator - general overhead expenses

As a freelancer, certain overhead expenses come with running your own business. These include taxes, healthcare, insurance, rent, paid vacation, sick days, and savings, among others. It’s important to take these expenses into account when calculating your hourly rate, as they can significantly impact your bottom line.

One expense that many freelancers struggle with is healthcare. Without the safety net of an employer-sponsored plan, many freelancers find it difficult to obtain affordable health insurance. This can lead to high out-of-pocket costs, delayed medical treatment, and even bankruptcy in the event of a serious illness or injury.

Another expense that many freelancers overlook is office rent. While some freelancers work from home, others may need to rent office space or coworking space to work efficiently. This can be a significant expense, especially in urban areas where rents are high.

It’s also important to consider other business costs, such as the cost of business travel expenses, including transportation, lodging, and meals, if you need to travel for client meetings or events. Phone calls can end up costing quite a bit as well! Additionally, you may need to purchase office supplies and equipment, such as a computer, printer, or phone, to run your business effectively.

Finally, don’t forget to factor in the cost of retirement savings and emergency funds. As a freelancer, you don’t have the safety net of a 401(k) or pension plan, so it’s important to set aside money for your future.

It’s understandable why many freelancers struggle with these expenses. Without the stability of a full-time job, it can be challenging to make ends meet and afford all of the necessary business expenses. However, it’s important to prioritize your health, safety, and financial security, even if it means taking on additional work or adjusting your rates accordingly. Investing in your business and your future will pay off in the long run, both financially and emotionally.

Software and Technology Costs

Freelance Hourly Rate Calculator - software and technology tools

When providing freelance services, you need to consider the cost of software and technology tools that you use in your work. These tools can include web hosting, email service providers, project management software, paid design tools like Canva Pro and Icons8, high-speed internet, laptop maintenance and renewal, and any other software or tools you may need to run your business efficiently.

Having a website to promote your services is crucial for many freelancers, as it serves as a hub for potential clients to learn more about your work and contact you. As a result, you may need to invest in website hosting and a domain name, which can be an additional cost to factor into your hourly rate.

Other freelancers may require different software and tools depending on their niche. For example, social media managers may need to use paid scheduling tools like Hootsuite or Sprout Social to manage their clients’ social media accounts effectively. Virtual assistants may need to use video conferencing tools like Zoom or Google Meet to communicate with their clients and complete tasks remotely. Graphic designers may need to invest in Adobe Design and copywriters in email marketing software such as ActiveCampaign.

In fact, some freelancers even use hourly tracking tools such as Clockify to ensure transparency in the hours they provide!

Regardless of your niche, it’s important to consider these freelance expenses of any software or tools that you need to invest in to run your business effectively. Be sure to research your options and choose the best tools for your needs and budget. Remember, investing in high-quality tools can help you deliver high-quality work and improve your productivity in the long run.

In addition to these costs, you may also need to consider the cost of hardware, such as a computer, printer, or phone. These items are essential for running your business effectively and efficiently, but they can also be a significant expense. It’s important to invest in high-quality hardware that will last for several years, but also be prepared to replace them when they no longer meet your needs.

However, all costs mentioned above will affect your profit margin, so be very careful how you calculate – many freelancers do not take enough costs into account, only to find out that what they’re charging is not making them enough money to help them pay for all the tools and software they’re using.

Desired Annual Salary

Next, you’ll need to determine your target annual income. This is the amount of money you want to make in a year, before taxes and expenses. For example, if you want to make $80,000 a year, enter that number in the calculator.

Desired Monthly Salary

Once you’ve determined your target annual salary, you can use the calculator to determine your desired monthly rate. This will give you a better idea of how much money you need to make each month to meet your financial goals. The calculator will automatically calculate your optimal hourly rate based on the number of billable hours you work each week and the number of weeks you work each year.

Other Pricing Strategies

While charging a billable work rate is a common pricing strategy for freelancers, it’s not the only option. Depending on your niche and the type of work you do, you may find that other pricing strategies work better for you. Some alternatives to hourly pricing include:

  • Project-based pricing: With project-based pricing, you charge a flat fee for a specific project or deliverable, regardless of how many hours it takes to complete. This pricing strategy can be beneficial for clients who have a clear understanding of what they want and are willing to pay for a specific outcome.
  • Day rate: Similar to hourly pricing, a day rate charges clients a flat fee for a full day’s work, rather than by the hour. This can be useful for clients who need your services for a full day but don’t have a specific project in mind. The same concept goes for weekly rates.
  • Tier-based pricing: With tier-based pricing, you charge different rates based on your experience level or the level of service you’re providing. For example, a brand-new freelancer may charge $15 per hour, whereas a seasoned one may charge $70 per hour. This pricing strategy can help you attract clients who may be on a tight budget, as well as those who are willing to pay more for an experienced freelancer.
  • Value-based pricing: With value-based pricing, you charge clients based on the value you’re providing, rather than the time it takes to complete the work – essentially how much value you’re bringing to the table. This pricing strategy can be beneficial for clients who are looking for a specific outcome or result, rather than just a set amount of work.
  • Retainer-based pricing: With retainer-based pricing, you charge clients a flat fee for a set amount of work or time period. This can be useful for clients who need ongoing work but don’t want to commit to a long-term contract.

Example of Tier-Based Pricing

Let’s say you’re a freelance writer, and you’re just starting out in your career. You may charge $15 per hour as a starting figure for your services to attract clients who may be on a tight budget or who are willing to take a chance on a new freelancer.

As you gain more experience and build your portfolio, you may increase your rates to $30 per hour or more. This can help you attract clients who are willing to pay more for an experienced freelancer, and can also help you achieve your financial goals.

Once you’ve established yourself as a top freelance writer in your niche, you may be able to charge even higher rates, such as $70 per hour or more. This tier-based pricing strategy can help you attract clients who are willing to pay for the best, while also providing opportunities for clients who may be on a tighter budget.

By experimenting with different pricing strategies, you can find the best way to charge for your freelance work and achieve your financial goals. Remember, there’s no one right way to price your services, so be open to trying different strategies and adjusting your rates as needed.

If you’re a freelance writer, you’ll want to know how you can price your word rates or set a decent baseline rate in this article on writing rates here.

Why Raising Your Rates Is Important

Freelancer working on laptop

As a freelancer, it can be difficult to know when and how to raise your rates. However, it’s important to keep in mind that your rates should reflect your level of expertise, the value you’re providing, and the market rate for your services. If your rates are too low, you may not be able to make ends meet, and if they’re too high, you may lose clients to competitors.

One reason why raising your rates is important is that it helps you achieve your financial goals and improve your bottom line. As you gain more experience and expertise in your field, you may be able to charge more for your services. Many freelancers hang on to charging the bare minimum due to a lack of self-confidence. You have to remember that clients do value what you offer. 

Additionally, if your expenses increase, such as due to higher healthcare costs or other business expenses, raising your rates can help you cover these costs.

Raising your rates can also help you attract higher-quality clients who are willing to pay for the best. By positioning yourself as a premium service provider, you can attract clients who are looking for high-quality work and are willing to pay for it.

Raising your rates or charging a decently high rate can help you improve your self-worth and confidence as a freelancer. When you charge what you’re worth, you’re sending a message to yourself and your clients that you value your time and expertise. This can help you feel more empowered and confident in your work.

When to Raise Your Rates

So, when should you raise your rates as a freelancer? There is no right or wrong answer, as it depends on a variety of factors, including your experience level, the market rate for your services, and your financial goals. However, here are a few scenarios in which it may be time to consider raising your rates:

  • You’ve gained more experience and expertise in your niche.
  • You’ve received positive feedback from clients and have built a strong portfolio.
  • You’re struggling to make ends meet or cover your business expenses.
  • You’re consistently booked up with work and have limited availability.
  • You’ve researched the market rate for your services and find that you’re charging less than your competitors.

When you do decide to raise your rates, it’s important to communicate the changes to your clients and give them plenty of notice. Depending on your relationship with your clients, you may also want to offer them a special rate or discount as a gesture of goodwill.

In terms of how much to raise your rates, it’s important to be strategic and realistic. Generally, the rule of thumb is to raise your rates by 10-20%. However, you may need to adjust this amount based on your niche and the market rate for your services.

Ultimately, raising your rates is a necessary part of running a successful freelance business. By charging what you’re worth and communicating your value to clients, you can achieve your financial goals and build a profitable freelance career.


Freelancer on laptop and phone

Using a basic freelance rate calculator is the first step to creating a profitable freelance business. By determining your true hourly rate, you can ensure that you’re charging enough to meet your financial goals and create a sustainable business. So don’t be afraid to raise your rates and charge what you’re worth. Your clients will appreciate your expertise and value, and you’ll be on your way to creating a successful freelance career.

We hope you found this post helpful. If you’re looking for a simple freelance rate calculator, be sure to check out our free tool. It’s a great way to get started and get a rough guide on what your ideal hourly rate should be. Remember that there are better ways to charge for your freelance work than just by the hour. Consider your pricing strategy carefully and take into account the value you’re providing to your clients.

It’s important to note that as a freelancer, you’re not just responsible for your business expenses and financial goals. You’re also responsible for your own mental and physical health. Be sure to take breaks, and schedule time off for vacation days, sick time, and public holidays. This will ensure that you’re able to perform at your best and provide your clients with the best possible service.

In conclusion, calculating your true hourly rate is the first step to creating a profitable freelance business. By taking into account your business expenses, personal expenses, target annual salary, and desired monthly salary, you can ensure that you’re charging enough to make ends meet and achieve your financial goals. So don’t be afraid to charge what you’re worth and invest in your business and personal development. With the right hourly rate and pricing strategy, you can build a successful and profitable freelance career.

If you’re looking to read up on other important things for a freelancer, such as getting freelance clients or platforms to discover prospective clients, check out this article here!

Thank you for reading, and I wish you all the best in your freelance journey!

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